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The Microsoft Dynamics SL Purchasing course explores the details for the Purchasing module from how to enter simple purchase orders with only three pieces of information: vendor ID, inventory item ID, and quantity to everything else ( including unit cost, unit of measure, and account/sub-account information, based on your business rules.
Learn to make informed decisions using a variety of reports that help you negotiate the best prices by understanding what products and services your company needs, the right time to order them, and the best vendors.
Use the automatic vouchering process to create accounts payable vouchers and update inventory immediately, rather than when the vendor invoice arrives. Create a receipt with just the PO Number from a packing slip.
When entering receipts track open orders, override unit costs, and receive quantities larger than original orders. This class discusses topics such as how units of measure, which can differ from an item's stock unit, are automatically converted on receipt to stock unit measures, to update inventory accurately.
We discuss how to use the indicators on PO line items to indicate whether items are for internal use, such as office supplies, or for inventory, such as resale or production items.
Purchasing training is recommended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics SL. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who need to understand the technical aspects of Purchasing and gain foundational knowledge of the application functionality.
After completing this course, students will be able to:
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Enter Purchase Orders, Receipts and Returns
Use inquiry windows and reports to extract appropriate information for business processes
Enter Landed Costs at the time you enter the receipt of inventory
Enter Landed Costs after the items have been received
Close the Purchasing module
Define set up options for the module that allow you to customize your system to better fit your organization's unique needs
Before attending this course, students must have:
General knowledge of Microsoft® Windows®.
Knowledge of basic navigation functions in Microsoft Dynamics SL
Completion of General Ledger and/or Accounts Payable, training course required
This course helps you prepare for the following Microsoft Certification exams:
Microsoft Dynamics SL Inventory and Order Processing
The student courseware includes a comprehensive workbook.
Chapter 1: Overview
This overview chapter introduces you to the Purchasing module of the Microsoft Dynamics SL product and training course, and the windows and processes that are used to complete the accounting cycle in Purchasing.
Also, it is important to note that this chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas.
Main Topics
Course Description
Module Overview
Process Flow
Other Features
After completing this chapter, students will be able to:
Understand the goals of this course.
See how the Purchasing module fits into the suite of available modules for the Dynamics SL system.
Follow the flow of transactions through Purchasing.
Chapter 2: Active Overview
This chapter examines the core processes that are used in the Purchasing module. We introduce each step in the accounting cycle, briefly discuss its purpose and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide you with a detailed primer on each of these topics.
This chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas.
Procedures for Processing Purchase Orders
Processing Orders - Step by Step
Understand the flow of Purchasing transactions.
Understand the process of entering Purchase Orders.
Receive goods.
Chapter 3: Creating Purchase Orders
This chapter examines the process of entering purchase orders. We discuss the types of purchase orders available and the steps for processing each of the different types. You also print purchase orders in this chapter.
Procedures for Creating Regular Orders
Procedures for Creating Drop-Ship Orders
Procedures for Creating Blanket Orders
Procedures for Creating Standard Orders
Purchase Order Window
Reports
Labs:
Enter a purchase order to restock inventory quantity
Create a Drop Ship order to ship quantity from a vendor directly to a customer
Create a blanket order to take advantage of special pricing
Create a quote to request prices from several vendors
Create an order against a blanket order to request shipment of goods
Convert a quote into an actual purchase order
Print all or selected purchase orders
Create a change order to track adjustments to a purchase order
Understand the various types of purchase orders and when purchase orders are used.
Understand the procedure used to enter purchase orders into the Purchasing module.
Understand purchase order header, detail, and shipping information.
Print Purchase Orders.
Understand the status reports available for purchase orders.
Chapter 4: Inventory and Receipts
This chapter discusses the concepts of entering receipts against purchase orders and returning goods to vendors. We discuss the updates made to the modules that integrate with Purchasing when receipts are entered and the process for creating automatic vouchers and adjustments for Accounts Payable.
Procedures for entering regular receipts
Procedures for entering returns
Reporting
Enter a receipt in Purchasing and automatically create a voucher
Enter a return in the Purchasing Receipts window for damaged goods
Automatically create an adjustment for accounts payable
Enter a receipt for a partial shipment and do not create a voucher
Manually complete an order that will not receive remaining quantity
Complete a drop ship order when inventory is received by the customer
Understand how to receive goods into inventory in part or in full.
Understand the procedures used to complete a drop-ship order.
Understand the procedure for entering returns.
Enter return transactions.
Understand the status reports available for receipts.
Chapter 5: Module Integration
General Ledger
Accounts Payable
Purchase Price Variance
Lab:
Enter a receipt for a Purchase Order in the Accounts Payable Voucher and Adjustment window
Understand the impact of Receipt/Invoice Entry transactions to General Ledger.
Understand the relationship between the Purchasing and Accounts Payable modules
Understand Purchase Price Variances.
Chapter 6: Purchase Order Inquiry and Reports
This chapter examines the inquiry windows and reports that are provided to assist in making purchasing decisions and to track purchasing data. We discuss the process for replenishing inventory based on purchasing report information and how to view inventory quantity and cost information by vendor.
Printing Purchase Orders
Reordering
Purchase Order Information
View purchasing information using Inquiry windows.
Retrieve information from the purchasing module using reports.
Chapter 7: Landed Cost Setup
The objective of this chapter is to examine the windows used to set up the Landed Cost function. We discuss the integration of the landed cost module to the other Dynamics SL modules and how landed costs are allocated to inventory items.
Module Integration Diagram
Module Implementation Worksheet
Landed Cost Categories
IN Setup
Reason Codes
Landed Cost Codes
Vendor Maintenance
Understand the transaction flow for Landed Costs.
Complete the Setup process for landed costs.
Chapter 8: Processing Landed Costs
This chapter discusses the points of entry for landed cost transactions. Lean to enter Landed Costs in Receipt Entry or Voucher and Adjustment Entry. We discuss how to process transactions in each of these scenarios.
Landed Cost Process Flow
Receipt/Invoice Entry
Landed Cost Receipt Entry
Process PO Landed Cost Batches
Voucher and Adjustment Entry
Landed Cost Allocation Entry
Process AP Landed Cost Batches
Enter and allocate a landed cost for sales tax
Enter Landed Costs in Receipt/Invoice Entry.
Enter Landed Costs in Voucher and Adjustments.
Process Landed Cost batches.
Chapter 9: Closing
This chapter teaches you to create a closing checklist to ensure all transactions and activities have been completed for the accounting period, produce appropriate audit trail reports, correct an out of balance condition, and close only the Purchase Order and Accounts Payable modules or all modules for the period. We also discuss the detail retention and deletion options.
Balance to the General Ledger
Close for the Month or Year
Delete Purchasing Detail
Perform PO Integrity Check
Understand the timing of closing the Purchasing module with the other Distribution modules.
Determine the possible cause of out-of-balance conditions between Purchasing and Accounts Payable.
Use the module integrity check.
Appendix A: Purchasing Setup
Understand the defaults and user options defined in the Purchasing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window.
Purchasing Policies
Purchasing Setup Checklist
PO Setup
Understand the decisions that need to be made prior to setting up the Purchasing module.
Define options in the PO Setup window to affect processing.
Appendix B: Sales Tax Maintenance
This chapter discusses the options for tracking Sales Tax. Learn to define taxes and enter updated tax rates. Set default tax IDs for customers/vendors and use taxes in data entry.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor thinks each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Sales Tax Procedures
Tax Maintenance
Tax Categories
Tax Groups
Assigning Taxes to Customers
Using Taxes in Data Entry
Tax Reporting
Define Sales Taxes.
Understand Tax Groups.
Understand Tax Categories.
Use taxes in data entry.
Appendix C: Terms Maintenance
Define payment terms for vendors/customers. Learn to set up terms with discount options. Multiple installments can be defined using standard frequencies or user defined payment dates and amounts.
Shared Information Terms Maintenance
Multiple Installments
Using Multiple Installment Terms
Define Terms for use in Data Entry.
Create Multiple Installment Terms.
Use multiple installment Terms.
