UPDATE 8/3/2015: Acumatica Cloud ERP 5.20 Available Now!

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While Acumatica Cloud ERP version 5.20 is going through the finishing touches I thought it was a good opportunity to share some of the new features in this release.

On the heals of the 5.00 and 5.10 releases, Acumatica continues to innovate and deliver more functionality.  Below are some of the highlights. Download the Release Notes for a full listing of enhancements.

Finance and Distribution

Consolidated Receivables

When your company deals with customers that have multiple branches, locations, or franchises, you can now configure parent-child relationships between the multiple customer accounts to consolidate receivables.

You now have the ability to:

  • View a consolidated balance of receivables for a parent account that includes the balances of multiple child accounts.
  • Print consolidated statements for a parent account.
  • Pay open documents of child accounts with payments, prepayments, and credit memos of their parent account.
  • Delete any parent-child relationship at any time.

Web Service Synchronizes Currency Exchange Rates

You quickly and accurately update the currency exchange rates by using the Open Exchange Rates API service. You can schedule this process for a specific currency and specify the adjustment percent, so that a currency rate will be automatically adjusted (increased or decreased) with respect to the rate received from the web service.

Support of Inclusive VAT

Acumatica ERP 5.2 provides you with the functionality of validating the tax amounts in vendor documents that you enter into the system. As a result, you register the document (for example, a bill) that you received from your vendor. Then before entering amounts from the bill into the detail lines in Acumatica ERP you specify the tax calculation mode that the system should use during the validation process. This will depend on the amounts that a document contains in its detail lines: tax-inclusive (net) or tax-exclusive (gross). The default tax calculation mode can also be set in the vendor maintenance.

Ability to Write Off Amounts During Bank Transaction Processing

Now when you process imported bank transactions by using the Process Bank Transactions (CA.30.60.00) form, you can write off a specific amount during processing of a bank transaction.  This functionality is available if write-offs are enabled and configured in the system, as described in Write-Off Setup.

Early Contract Renewal

Contract renewal and recurring billing processes are separated now, which allows users to renew a contract with the Active status and issue a renewal invoice. Renewal fee and prepaid recurring fee for the period after renewal are separate invoices.

New Methods of Calculating Overdue Charges

New methods of calculating overdue charges have been added. You can calculate charges on a prorated open balance, which can be useful with partial payments, and after closing outstanding documents. Also, you now have the ability to set up an overdue fee, a minimum document amount, and a range of percent rates for the calculation charge amount. Outstanding documents, such as invoices in dispute, can be excluded from the overdue process by simply flagging that invoice.

Improved Reports and Inquiries for Fixed Assets

The Fixed Assets module has been improved by adding or improving reports and inquiry screens to simplify the reconciliation of fixed assets with the General Ledger transactions:

  • Account Balance by Assets (FA.40.10.00)
  • Asset Balance by Accounts (FA.40.30.00)
  • Asset Transaction History (FA.40.40.00)
  • FA Balance by GL Account (FA.64.30.00)

Physical Inventory Imported to Acumatica ERP

Easily upload the initial stock balances or the physical inventory count results from a Microsoft Excel file by using the Physical Inventory Review (IN.30.50.00) form.

Invoices Sent by Email from the Sales Orders Module

You can now send invoices by email in batch mode directly from the Process Invoices and Memos(SO.50.50.00) form in the Sales Orders module. The customer configuration must indicate that the invoices should be send by email.

Allocation of Purchase Price Variance to Inventory Value

You can now select how you want to process the purchase price variance amounts for stock items with the following valuation methods: Average, FIFO, or Specific. The variance (any difference between the unit purchase price on a receipt and the unit purchase price on the bill) can be used to update the inventory value or can be posted to the purchase price variance account.

Ability to Resend Failed Emails

Allows the system to automatically resend outgoing emails for which the processing has failed, you can use the Automatic Resend Attempts setting on the Email Preferences (SM.20.40.01) form. This setting defines the number of times that the scheduled processing is allowed to fail for an email before the email’s status changes from Pending Processing to Failed.

Ability to Define Default Date Setting for Employee Time Activities

The Default Date in Time Cards setting on the Employee Classes (EP.20.20.00) form defines which date is to be specified by default for a new record that an employee of the class enters on the Employee Time Activities (EP.30.70.00) or Employee Time Card (EP.30.50.00) form. The available options include Next Work Day and Last Day Entered.

Ability to Add Activities to Projects in the Planned Status

You can add activities to projects and project tasks that have the Planned status by using the Projects (PM.30.10.00) and Project Tasks (PM.30.20.00) forms. For instance, you can now add project tasks during the project planning stage. However, any transactions generated for completed activities cannot be released until the project gets the Active status. This allows you to record time for a project that still is in the planning and budgeting stage, before it becomes an active project.

Mobile Framwork

The Acumatica ERP mobile app supporting iOS and Android devices has the following improvements:

  • New applets for Employee Time Card and Activity screens allow employees to easily report working hours on their mobile devices.
  • The mobile framework has been extended to support pop-up panels, dialog boxes and segmented keys, allowing developers to mobile-enable a wider variety of screens.

Customer Portal

The default Welcome page has a fresh new look with easy access links in the form of buttons. This Welcome page can be slightly tailored or completely changed to fit your needs.  Dashboards can now be added to Acumatica Self-Service Portal by the administrator.

Acumatica 5.20 Customer Portal Welcome Page












Download the Release Notes to see all of the application as well as platform enhancements.

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