Acumatica Purchase Order Management
How Acumatica Purchase Order Management Can Work for You
A purchase order system from Acumatica helps you reduce costs and improve vendor relationships by automating and centrally managing your global purchasing processes. Acumatica’s online sourcing automates the entire procurement process from vendor quotes to paying invoices.
Key Benefits of Acumatica Advanced Inventory
Automatic Creation of Purchase Orders
Automatically generate purchase orders based on stock level and inventory replenishment algorithms. Orders are placed with the vendor that best meets the price and delivery time requirements that you specify. Automatically generate drop shipment purchase orders from open Sales Orders.
Multilevel Approval
Create approval rules for order types, vendor information, order amount, and other order specific information. Control release via pre-set approval process.
Partial and Consolidated Receipts and Vouchers
Track receipts, whether – partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. Automatically create accounts payable vouchers from receipts. Consolidate multiple rejects into a single voucher and multiple invoices from a single receipt. Modify pricing during the invoice entry in Accounts Payable with automatic variance posting in General Ledger. Link returns to purchase receipts, updating inventory with the correct item cost and reason codes.
Highlighted Features: Acumatica Purchase Order Management
Drop Shipments
Create drop shipment orders for items to be delivered directly to a customer location, automatically from sales orders or linked manually. Automatically release sales order and invoice when purchase receipt is vouchered.
Landed Cost Functionality
Include additional shipping and handling costs with purchased items, capturing them by line item and cost code. Allocate costs using custom allocation methods. Directly enter landed cost bills in Accounts Payable and associated them with received items. Landed costs are automatically included in the inventory costs for stocked items.
Vendor Selection and Performance Analysis
Upload vendor price lists with product descriptions, prices, and delivery times. Map uploaded items to existing inventory or create new items. Update cost, quantities, and lead times each time inventory is received. Review prices from multiple vendors for a purchase order. Retain statistical information for replenishment calculations and vendor performance.
Reporting and Drill Down
Analyze and manage your purchasing experience through a complete set of inquiry screens and auditing reports with drill down to the original transactions.
Audit Trail
Maintain a thorough audit trail of all purchasing transactions including identity of the users who entered and approved transactions. Notes and supporting electronic documents can be attached directly to transactions.
Simplified Item Tracking
Cross-reference multiple item identifications among suppliers and your system. Automatically assign serial and lot numbers when receiving purchase orders.
Automatic Payment Vouchers
Automatically create accounts payable vouchers when goods are received. Multiple receipts can be consolidated into a single voucher and multiple bills can be entered for a single receipt. Also, add one or more prepayment requests to purchase orders, as well as allow purchase orders to be added to prepayment documents.
Acumatica Cloud ERP Suites
Financial Management Suite
A powerful set of financial applications used by almost every organization, no matter how complex or simple requirements are. Bring rigor to business processes in a user-friendly way.
Distribution Management Suite
Works together with the Financial Management Suite as a full distribution solution. Starting from the requisition process to purchasing, order management, inventory tracking, automated inventory replenishment suggestions, and more.
Customer Management Suite
Fully integrated with the Financial Management and Distribution Management Suites, the Customer Management Suite fosters a team approach. Dashboards and reports provide real-time sales data to accurately manage forecasts, quotas, and results.
Project Accounting Suite
With the Project Accounting Suite, deliver on project objectives on time and on budget. Manage complex reporting requirements. Include projects in company-wide financial reports.