Acumatica Accounts Payable

How Acumatica Accounts Payable Can Work for You

With Acumatica Accounts Payable, you can monitor cash flow by tracking all your outstanding invoice payments as well as available discounts, due dates, and cash requirements. And because our accounts payable solutions run in the cloud, you can access your reports anytime, anywhere by opening a web browser.

Acumatica Accounts Payable can automate the receipt of invoices from suppliers and sub-contractors. It also helps ensure timely and accurate payment of invoices so you can maintain good relationships with vendors.

Key Benefits of Acumatica Accounts Payable

Attach Source Documents to Invoices

Streamline invoice approval and make it easier to resolve issues in the future. When you receive source documents via email or scanning, you can attach them to the corresponding invoice for easy drill-down access. Acumatica Accounts Payable makes it easy to attached uploaded documents to multiple records so there is no need for repeated file uploads.

Accept Vendor Prepayments

Acumatica Accounts Payable makes it easy to enter prepayment requests, issue prepayments, and apply prepayments so you can easily process invoices when you receive them. Prepayment balance is kept separate from the regular Accounts Payable account.

Recognize Prepaid Expenses

Assign a deferred expense schedule by Accounts Payable line item. Automatically split payments between the prepaid account and expense accounts.

Calculate Taxes Automatically

Automatically calculate use and VAT taxes and prepare tax filing reports. Assign a default tax zone to each vendor. This default can be overridden during invoice entry. Tax calculation can include multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation. Acumatica Accounts Payable also supports withholding tax calculations.

Streamline Invoice Approval and Payment

Save time with accounts payable solutions. Set up the process to automatically approve for payment or follow an approval process to prioritize or delay payment, before these documents are processed in the accounting systems and paid. Designate an account to pay from, or select a payment method.

Optimize Payments

Acumatica Accounts Payable makes it easy to align payments to cash flows so you can avoid late charges and take advantage of vendor discounts.

Faster Delivery, Fewer Errors

Acumatica Accounts Payable includes predictive entry and flexible screen layouts so you can enter data more efficiently. It also helps reduce errors with the option to set default accounts, subaccounts, payment terms, and discounts by vendor.

Highlighted Features: Acumatica Accounts Payable

Multiple Accounts Payable Accounts in General Ledger

Link groups of vendors to specific Accounts Payable accounts in the General Ledger. Acumatica Accounts Payable makes it easy to override the default account during bill or payment processing. Furthermore, Acumatica Accounts Payable will automatically offset the correct account when you enter payment.

Multiple Currencies Support

Issue or accept invoices in a foreign currency. Use accounts payable automation to apply the effective currency rate and make the translation without any work for your staff. Currency triangulation and realized gain/loss calculations are automatic. Unrealized gains and losses can be calculated through a balance revaluation process.

Recurrent Accounts Payable Documents

Acumatica Accounts Payable makes it easy to configure the frequency and time frame for recurring bills. It displays recurring transactions on the transaction processing dialog so it is easy to review, modify, and release them.

Vendor Refunds

Vendor refund documents debit a cash account and debit an Accounts Payable account. Apply a refund toward a debit adjustment or prepayment.

Accounts Payable Aging Reports

Customize your Accounts Payable aging categories and create a full set of aging reports including total outstanding, past due, cash requirements, and vendor performance.

1099 Reporting

Acumatica Accounts Payable makes it easy to accumulate 1099 information for designated vendors so you can track 1099 payments and produce 1099 reports. It also makes it easy for multiple branches to close books/tax periods independently of one another.

Vendor Account Security

Acumatica Accounts Payable provides you with full control over which users or user roles can access, view, and modify vendor information and balances. It makes it easy to restrict access to vendor information so you can keep vendor details secure.

Audit Trail

Acumatica Accounts Payable includes a complete audit trail of transactions and ensures documents cannot be deleted or cancelled. To correct errors, users must enter reversing entries so you always have a record of changes. Acumatica Accounts Payable also captures the user ID so you always know who entered the original transaction and any modifications. Furthermore, users can enter notes and supporting electronic documents directly to the transactions to support changes.

Acumatica Cloud ERP Suites

Acumatica Financial Management Suite  Acumatica Distribution Management Suite Acumatica Project Accounting Suite  Acumatica Customer Management Suite


Financial Management Suite
A powerful set of financial applications used by almost every organization, no matter how complex or simple requirements are. Bring rigor to business processes in a user-friendly way.
Distribution Management Suite
Works together with the Financial Management Suite as a full distribution solution. Starting from the requisition process to purchasing, order management, inventory tracking, automated  inventory replenishment suggestions, and more.
Customer Management Suite
Fully integrated with the Financial Management and Distribution Management Suites, the Customer Management Suite fosters a team approach. Dashboards and reports provide real-time sales data to accurately manage forecasts, quotas, and results.
Project Accounting Suite
With the Project Accounting Suite, deliver on project objectives on time and on budget. Manage complex reporting requirements. Include projects in company-wide financial reports.