Key System Features

• Maintain A/P and A/R control account balances by selected segment(s) of your sub-account
• Automatically process Due To / Due From transactions to maintain accounting integrity between defined dimensions (i.e. funds, locations, departments)
• Generate Balance Sheets for any segment of your organization
• Seamless integration with Acumatica modules

Detailed Payable / Receivable Account Balances

In order for management to make educated decisions regarding financial matters, they require up-to-date, complete financial information. A major component of this complete financial picture is the ability to determine receivables due to the organization, as well as liabilities owed by the organization.

NonProfitPlus understands the micro-management demands of accounting for non-profit organizations.  This is why NonProfitPlus, tightly integrated with Acumatica within Accounts Payable and Accounts Receivable, provides proper distribution to record Payables and Receivables to the associated Funds.

NonProfitPlus accomplishes this by extending the release process to create the necessary entries to enable appropriate General Ledger transactions for balancing Funds.

For those organizations that prefer to select vouchers for payment on one fund at a time, NonProfitPlus has appropriate functionality within Accounts Payable to select vouchers for payment based detail of the voucher where fund cross over has been utilized and available from setup options.

Automatic Due To / Due From Processing

One of the most tedious tasks for the accounting department is the balancing of inter-fund or inter-department transfers. This timely and often error-prone process is virtually eliminated with the enhancements provided in NonProfitPlus.

We have endeavored to provide as much flexibility in its Due To / Due From processing as possible.  This function may be activated as separate Due To and Due From accounts or they can be combined into one Due To/From account.

A Due To/From Account Maintenance screen has been created to support the assignment by DTF segment of:

• Due From Asset Account
• Due To Liability Account
• Description

If the user only wants to process using the single Due To/From account philosophy, simply use the same account within setup fields.

Due To / Due From processing is available to the following modules:

• Accounts Payable
• Accounts Receivable
• Cash Manager
• General Ledger

When transactions in any of these modules are distributed to multiple Funds in the same entry, NonProfitPlus recognizes that these transactions, while being in balance as a whole, are out of balance by Fund. Once the user selects Release DTF batches from the menu, the software automatically determines the appropriate Due To and Due From entries to be made. The system then assigns account numbers based on what the user entered into the subaccount screen as Due From Asset accounts and Due To Liability accounts.

The net result of Automatic Due To / Due From Processing is that the user spends much less time analyzing and posting Due To / Due From journal entries. The Trial Balance is in balance by the selected segment(s) of the sub-account, thus the user may generate Balance Sheets for any selected Funds.

Allocation groups have been modified to restrict the user to one source account since the Due To / Due From enhancement needs an “anchor” account to begin the Due To / Due From calculations. The functionality of unlimited destination accounts or method of allocation has not been changed.